Archives Intern: Job Description

The Andrew W. Mellon Foundation ("Foundation") is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies.  It makes grants in four core program areas (higher education and scholarship in the humanities; arts and cultural heritage; scholarly communications; and international higher education and strategic projects).  The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library.  This is a 10-week, full-time position with a start date in June 2020.


Working within the Foundation's library, the intern will gain experience in archival arrangement and description by processing a set of organizational records, and will use tools such as ArchivesSpace to support this work.  The intern will also have the opportunity to engage in historical research and develop a finding aid for staff outreach, as well as assist in digital preservation and records management initiatives.  This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.

Position Details

  • Appraise, arrange, and describe a series of the Foundation's archival files, performing minor conservation treatment as needed
  • Develop a processing plan to interpret and structure the project towards completion
  • Research historical information related to the Old Dominion Foundation, one of the antecedents of the Mellon Foundation
  • Compile descriptive grants information and folder lists within ArchivesSpace
  • Assist in digital preservation and records management initiatives as needed


The successful candidate will have the following qualifications:

  • Current library and information science graduate student, preferably with a specialization in archives
  • Knowledge of basic archival principles of processing, arranging, and describing collections
  • Familiarity with basic preservation techniques for archives
  • Familiarity with archival collection management systems
  • Strong interest in pursuing an archives and records management career in the non-profit sector
  • Knowledge or interest in philanthropy a plus
  • Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

Contact Information

Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to:  Archives Intern.  The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.