Archives Intern: Job Description
The Andrew W. Mellon Foundation ("Foundation") is a not-for-profit, grant making organization that believes that the arts and humanities are where we express our complex humanity, and that everyone deserves the beauty, transcendence, and freedom to be found there. Through its grants, the Foundation seeks to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. The Foundation makes grants in four core program areas: Higher Learning, Public Knowledge, Arts and Culture, and Humanities in Place. The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a remote, 10-week, full-time position with a start date in June 2021.
Working within the Foundation's library, the intern will gain experience in archival description by reclassifying a set of organizational records according to a newly developed taxonomy. The intern will also have the opportunity to perform quality control on existing metadata, as well as conduct digital curation. This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.
- Reclassify a set of historical grant records according to a newly developed taxonomy
- Create workflows and other materials to document the reclassification project
- Perform quality control on historical grant record metadata
- Create folder-level inventories and other data structures within ArchivesSpace using rapid-data entry templates and other bulk operations
- Structure PDFs of digitized archival grant files, creating bookmarks for discrete records and improving accessibility for screen readers as needed
- Assist in other digital preservation and records management initiatives as needed
The successful candidate will have the following qualifications:
- Current library and information science graduate student, preferably with a specialization in archives
- Strong interest in pursuing an archives and records management career in the nonprofit sector
- Knowledge of basic archival principles of processing, arranging, and describing collections
- Familiarity with basic preservation techniques for archives
- Familiarity with archival collection management systems
- Knowledge of or interest in philanthropy a plus
- Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently
The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.
Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to: Archives Intern. The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.